The tools a working independent musician typically pays for separately — and what TrackStage does instead.
RobottWorks Ltd. · Salt Spring Island, British Columbia · trackstagepro.com
Media contact: Robina Ritchie-Barker, Co-Founder — robina@robottworks.com
"I see it [TrackStage], at this stage, as an ingenious combination of database/file tagging management and project management, tailored to the specific needs of the sync licensing composer. It definitely has the potential to replace my previous standalone tools and become the operational hub of my sync licensing career."
— Brigette Witzenhause, TrackStage user
Catalog, pitching and presentation
Tool
What it's used for
What TrackStage does instead
DISCO
Catalog hosting and sharing, pitching via shareable links, pitch tracking, and Auto Tagging (AI-assisted metadata)
Catalog management with alternate versions and stems held on the same record; sync opportunity tracking and pitch history in the same place; AI Metadata Analysis for genre, mood, instrument and keyword tags; plus a shareable public Artist Showcase — all attached to one catalog record instead of separate tools.
Composer Catalog
Catalog and pitching for composers
A more comprehensive catalog record — with sync opportunity tracking and pitch history attached to it rather than kept separately.
BroadJam / TAXI
Opportunity listings and song submission
Current briefs from BroadJam and TAXI are shared right inside TrackStage, alongside sync opportunity tracking, track matching, and a record of what was pitched where and when — no need to go to those tools separately.
SoundCloud
Hosting and sharing audio publicly
Public-Facing Artist Showcase that stays synchronized with the catalog automatically, plus in-platform file sharing — with no ads.
Files, metadata and backup
Tool
What it's used for
What TrackStage does instead
Dropbox
File storage and sharing
Audio assets organized by the song they belong to, with sharing and automated backup of the TrackStage folder built in.
Mp3tag
Editing metadata in audio files
Sync-specific fields are tagged directly from the catalog, embedded in the files and carried across every alternate version and stem — and TrackStage alerts when metadata is out of date, which Mp3tag can't do.
Apple Music / iTunes
Holding a local audio library for playback and tag entry
Metadata is tagged in place, directly into the original file — including WAVs, which Apple Music doesn't tag at all. Apple Music writes tags to a second copy of the audio instead of the original, so libraries end up with duplicate files eating disk space, some tagged and some not.
Standalone AI tagging tools
Generating genre, mood and keyword tags
AI Metadata Analysis listens to the audio and suggests genre, mood, instrument and keywords in place — nothing to export and re-import.
Thesaurus.com
Finding alternate keywords and descriptive terms
AI Metadata Analysis proposes the alternate terms directly, so keyword variants come from the audio rather than a separate lookup.
Rights, agreements and signatures
Tool
What it's used for
What TrackStage does instead
SongSplits
Creating split sheets
The Split Sheet Engine creates, sends and collects signatures, then files the executed sheet under the song automatically.
DocuSign
Electronic signatures
Signatures are collected inside the platform as part of the split-sheet flow, not as a separate document to chase and re-file.
"Thank you! This is a really super tool that you keep leveling up. I appreciate it and all the extra features it has that make me feel I have my ducks in a row when I get a request for clearance."
— Grady Crumpler, TrackStage subscriber
Projects, contacts and admin
Tool
What it's used for
What TrackStage does instead
Trello / Asana
Project and task management
A kanban Creative-to-Catalog workflow, where a finished project graduates into the catalog instead of being re-entered as new.
Pipedrive
CRM and relationship tracking
Contacts and collaborator records held alongside the catalog, with relationship and pitch history in the same place.
SurveyMonkey
Collecting feedback
Feedback outreach tied directly to the tracks and people it relates to.
Email client
Composing and sending pitch emails, then tracking them elsewhere
Pitches are sent by email from inside TrackStage, and the pitch history is logged on the track automatically.
Lovable
Building a custom dashboard to see everything in one view
An integrated dashboard ships with the platform — nothing to build or maintain.
Microsoft 365 / Excel
Spreadsheets tracking the catalog
The catalog becomes the system of record, so there is no parallel spreadsheet to keep in sync.
A note on this list. It describes the tools independent musicians commonly assemble a workflow from, and what TrackStage does in their place. Not every artist uses every tool, and several remain useful alongside TrackStage. No pricing is stated here by design — the count and the cost are separate claims and shouldn't be read as one figure. TrackStage backs up its own folder automatically; it is not a substitute for backing up your computer.
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